# How to write a business Email

By [Robin](https://paragraph.com/@robin-8) · 2023-06-15

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> It’s important to use the proper tone and format when writing Emails to colleagues and managers. Let’s learn how.

Use a Professional Email
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Keep your Email professional, so that the person who reads it knows your are serious about business, Do not use silly names or many numbers on your Email address.

Address the Reader in a Kind but serious way
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You can address the reader with a word like “Hello“, followed by a comma, and then the person’s name. You do not want to make your email sound like you are too friendly, But also you don’t want to sound rude.

Introduce Yourself and Make Your Point
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First, let the reader know who you are, and tell them what you would like to talk about. give your full name, not just your first name. You can write a sentence like “My name is Robin Wong, I would like to talk about a loan.“

Explain What You Need and Give Details
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Now that you have told the reader what you want. you can give an explanation. for example, you need a loan to start a company, you can give some details about it. Tell the reader how you will use the loan and explain why it is important.

Support Your Explanation
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It is important to add extra details that can improve your explanations. For instance, if you have done research, you should say that here. this will help you support your request. the reader will know that you are serious.

Close the Message with Contact Information
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At the end of the email, you should give the reader the second way to contact you. So you may want to include your phone number.

End the Email
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After the message, end the email with words like “Sincerely“ or “Best regards“ and then add your name.

Read your Email Again and Send it
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Make sure the email is perfect before you send it. Read it at least one more time before you send it. Make sure all the words are spelled correctly and you got to say everything you needed to say.

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*Originally published on [Robin](https://paragraph.com/@robin-8/how-to-write-a-business-email)*